How Much Storage Do You Really Need?

by Dan

Even the smallest home-based businesses eventually face the problem of inadequate storage. This is due, in part, to new regulations regarding maintenance and availability of financial transactions, an emphasis on transparency in business and a litigious climate that causes companies to archive all electronic correspondence to protect themselves legally.


There are so many options for computer storage, and technology has made huge advances in meeting the increased need for secure storage in both online and real-world applications. Any regular computer user knows the frustration of having too little storage, but is there such a thing as too much storage capability? Here is a short guide to different types of storage and how to determine the right amount for your needs.

Decisions, Decisions

The first thing a business needs to due in order to fulfill their storage needs is to perform an assessment of their business that includes:

  • Listing all applications and their space requirements
  • Finding and reducing duplicate and redundant data
  • Evaluate both physical and virtual storage requirements
  • Considering when, where, how often and by whom data needs to be accessed

Once these assessments are made, business owners can then decide on the best options for data storage allocation by type and accessibility. For example, is finding an SaaS provider a smarter option than installing apps and programs on your business computer? Are your employees mobile or office-bound? How sensitive is your data and how much security will you need to protect it?

Storage Types

There are several ways to avoid overloading the storage capacity of your pc or laptop, and they will add to the agility, flexibility and productivity of your business.

USB Thumb Drives


These handy little devices have come a long way, and their increased storage capacity and portability make it easier to transport files to take work home with you or when you’re on the go. They slip into any pocket or a key chain, and many models are have encryption capability to protect your data in case of loss.

External Hard Drives

External hard drives are mostly used for backups and auxiliary storage for older PCs that have less storage capability. They’re also great for moving the contents of one hard drive to a new system when you upgrade, or keeping your files in another location as protection in the case of theft or fire.

Online Storage

This is a great option for businesses who need a large amount of data storage that’s accessible from multiple locations by multiple users. It also helps free up some space on your physical systems and enables faster processing speeds and provides a secure backup option for your data.

Most companies will find that using a combination of available storage options based on data type will adequately fulfill their storage needs without frequent upgrades and expansion. Businesses can simplify their storage, computing and networking needs by finding the right service provider. Companies like GlobalOneTechnology offer their clients multiple levels of service that are tailored to the needs of individual clients. The best services providers offer personal assistance for times when when one-size solutions just won’t do. Before you go shopping for IT services, know what you’re looking for and find a provider that will help you meet your goals.

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