There’s no denying that loyal and dedicated employees will help your business grow quicker. Of course, they are human beings just like you. They have commitments outside of work and enjoy going on holiday as you do as well! There will come a time with all your employees where they need to take time off work.
In theory, approving a holiday request seems like a simple enough task. But, in reality, many businesses find themselves confused over holiday requests. Quite often, what happens is they end up getting short-staffed. The problem is more likely to occur with firms that have several teams in each department.
You may think this is a problem that managers and HR departments can do little about. But, I’m here today to tell you that these six quick tips will revolutionize the way you manage requests! Here is what you need to know:
1. Ensure you’ve got an annual leave policy
Most businesses have some defined rules or conditions of employment. They usually get employees to agree to them before hiring them for jobs. As part of those stipulations, you should have an annual leave policy. It should detail how employees ask for time off and how to request it. That way, there’s no gray area between staff when it comes to holiday allocations.
2. Record and track holiday requests with software
The brilliant thing about computers is they allow us to be efficient and productive at work. One way they can help in this case is with holiday management software. Using a central system, your staff can see which days are available. That means there is less chance of days getting overbooked by several people.
3. Make holiday schedules public
It can be annoying for staff when they have no idea what days are available for them to book off. That’s why it makes perfect sense to make public all holiday schedules. Employees can then select dates that are free, rather than getting requests turned down. It also shows managers when their busy periods are so they can provide extra staff cover.
4. Encourage staff to book days off across the year
Some people like to save up their holidays and take two or three weeks off in one go. As you can imagine, that’s never a good idea. Especially when you’ve got a small team of people! You should encourage your employees to spread their time off across the year.
5. Make holiday requests fair around public holidays
Most people will want to take time off work during Christmas and New Year, for instance. If everyone wants the time off, you’ll have few staff to operate your business! One option is to create a contest of sorts for the time off. You could randomly select names out of a hat to allocate days off.
6. Forecast when employees take time off the most
When you’re low on staff, you will probably hire some temporary workers. But, when is the best time to do so? Forecasting when staff take time off is a good way to hire extra staff during the least staffed times of the year. You could use reporting and monitoring software to help you find the busy times at your business.