Any business with multiple people under the same roof needs a conference room. A conference room is a place where people can come together around a table and discuss ideas and meet with clients. It also allows for a more intimate, private conversation in a setting where most offices are open and transparent.
But for a conference room to be successful it needs more than just a big table and chairs. It needs to be equipped with the proper supplies and technology.
Here is a quick checklist of some obvious and not so obvious items that every business conference room should include:
- Waste Container. While this is pretty obvious many times food is eaten while in a conference room meeting. While it’s not essential to have culinary supplies right in the conference room, it is essential to have a waste container or trashcan. This will help keep the conference room clean and tidy for future meetings in that room.
- Wi-Fi Name and Password. Many people now enter conference rooms with laptops and tablets as in many instances communication in conference rooms are now global and not just between the physical participants in the room. In that case the guest Wi-Fi network name and password should be clearly visible in the conference room. By having this makes it easy for all participants to easily connect to the web while attending the meeting.
- A HDTV Television. Video conferencing has become very popular (and affordable) in the past few years. It allows outsiders to attend meetings in real time. For that to happen though, besides Wi-Fi, an HDTV is required. This will make it easy for a person physically not in the conference room to be able to be seen and able to communicate with those others that aren’t in the room.
- Mounting Supplies. While you can always put your TV on a credenza, it may make most sense, space wise to mount the television to the wall. If that is the case you will want to have mounting brackets, like these mounting brackets from Selby Mounting brackets allow for the television to be sturdy on the wall but with the ability to pivot so it can be seen on the various sides of the room.
- Cables and Adapters. Your conference room television will look great on the wall but it won’t work properly unless you have the proper cables and adapters. That means having enough DVI, HDMI and VGA adapters for the TV and other communication equipment in the conference room. Remember though, if you decide to go wireless for all your equipment make sure you have enough adapters not just for your employees but for your outside visitors as well.
A conference room is key to any business. Having all the essentials in place will make for it to be a productive and beneficial place to conduct business for the company.